There is always a significant distance to travel between theory and practice. Considering this, we would like to share with you the following five helpful hints that will enable you to improve the site visibility on the construction projects that you are working on and guarantee that there is good communication between the various functional and technical Project teams::
Utilize equipment that is construction specific.
The collection of dispersed information is both time-consuming and prone to inaccuracy. Suppose there is no connection between your schedule and the most recent information on the site. You risk becoming easily confused in that case, making your procedures incredibly sluggish and administratively intensive.
For this reason, you need a tool created exclusively for the construction industry, enabling you to interact effectively with numerous stakeholders. This will enable you to make the appropriate decisions more quickly and confidently plan your subsequent steps.
You can only deliver successful projects with less downtime and larger margins if you keep everyone on the same page. This is the only way to prevent making mistakes.
2. Maintain all the information in a single, reliable source.
A good number of project managers acknowledge that they are required to spend forty per cent of their working day in the office conducting activities such as searching for the most recent updates, making phone calls, and participating in meetings that were never required in the first place.
When all communication is gathered in a single data source, it is much simpler for all teams to keep full visibility over their respective tasks, and it also makes it much easier for you, as the project manager, to deal with a large volume of data in the most effective manner possible.
It just takes a few clicks for the appropriate individuals to obtain access to the relevant information, which ensures that everyone is aware of the current situation and whether a task or an order for materials needs to be postponed.
In the context of a project with many stakeholders and severe consequences for delays, this can be a strong tool that frees you and your teams from a great deal of hassle.
3. Establish a direct connection between the plan and the quality and HSE tests.
In the construction industry, quality control and effective communication work hand in hand together. In the long run, neither one can exist independently of the other.
Checks for quality and health, safety, and environment are one area in which the utilization of a tool designed specifically for construction becomes readily apparent. Put another way, you need to invest in a digital solution to connect your project planning with your quality management.
If you wait to fix all issues towards the end of the project, the handover process will become incredibly stressful. However, if you use the technique described above, you can discover and handle problems immediately.
You won’t have to waste time running after your team or contractors on the job site if you use a product designed specifically for the construction industry, such as LetsBuild, which allows you to keep track of everything occurring in the field and saves you time. Learn more and avoid making mistakes before they become a problem for the project you’re working on.
4. Keep careful records and steer clear of claims.
From this vantage point, we have repeatedly reiterated that documentation is of the utmost significance in the construction industry. Without a shadow of a question, it is a crucial aspect that must also be present in effective communication.
Many project and site managers spend a significant amount of time responding to claims, which both impede their work and cost them thousands of Euros. What is the cause?
- The site and the office are not aligned properly with one another.
- Information deluge that contributes to the administrative work burden.
- Lack of standardization in quality assurance, health, and safety procedures.
- Maintain a record of everything that occurs in the field, encourage your teams to take responsibility for the work they are assigned, and do everything you can to prevent disruptions, which can add time to the completion of your projects.
5. Your procedures should be continuously improved and standardized.
If you don’t know how to properly manage the massive amount of data generated by your construction project, it won’t matter what kind of project you’re working on or how big it is; your work environment will inevitably become disorganized.
On the other hand, the accumulation of so much data from the website presents a fantastic chance for you to enhance your procedures, standardize how you interact and work with your teams, and accomplish as much of the latter as is humanly possible.
For instance, you could create and share standardized defect lists with your team by using a construction-driven tool. These lists would help you establish higher quality standards for your projects and make it easier for various stakeholders to communicate with one another.
It does not take much effort, therefore, to understand that continuously improving your processes could gradually transform how you connect with your teams around critical issues, thereby reducing interruptions and preventing mistakes before they threaten your project’s profitability.